Your Estimator
Costed quotes out the same day.
Your Estimator reads the spec sheet, prices substrate, print, finish and freight from your Dynamics price lists and supplier replies, checks MOQ and run length, and sends the quote while the brand is still waiting on it.
Components
- Board$0.048
350gsm FBB, Northgate Cartons quote 12 Sep
- Print$0.044
CMYK plus matt varnish
- Finish$0.021
Die cut, glue, pack
- Freight$0.013
10 pallets to Dandenong South VIC
Checks
- MOQ 10,000
- 12,500 quoted
- Margin floor 28%
- 31.5%
- Supplier price age
- 16 days
- Lead time
- 15 working days
Quote Q-7731
- Unit price
- $0.184
- Quantity
- 12,500
- Total ex GST
- $2,300.00
- Dynamics
- Draft SO-40219
Before and after
The same RFQ, run two ways.
With spreadsheets and email
- The spec sheet arrives as a PDF and someone re-types the dimensions, substrate and print spec into a spreadsheet.
- Supplier prices sit in last month’s emails, so every quote starts with a hunt for the latest one.
- MOQ and run length are checked after the quote is sent, not before.
- Freight is a guess, and the margin shrinks when the real invoice lands.
- The quote waits three days because the one person who knows the costing is on the road.
With Otopack
- Otopack reads the spec sheet and fills in pack type, dimensions, substrate, colours and finish for your estimator to check.
- The latest price for each component comes from Dynamics and supplier replies, with the date it was quoted.
- MOQ, run length and price breaks are checked before the quote can be sent.
- Freight can be costed from your carrier rates for the delivery postcode.
- The quote goes out in your template, and the costing is saved against the brand in Dynamics.
How it works
From spec sheet to sent quote.
A typical setup. Each step is shaped around how your team works today.
- 01
Spec sheet in
The brief or spec sheet is read into a costing sheet: pack type, dimensions, substrate, print and finish.
- 02
Prices pulled
Component prices come from your Dynamics price lists and the latest supplier replies. Anything older than your limit is flagged.
- 03
Checks before sending
MOQ, run length, price breaks and your minimum margin are checked. Anything outside your rules goes to your estimator.
- 04
Quote out, price on record
The quote is sent in your template and saved to the customer in Dynamics, ready to become a sales order.
Works with
Fits around the people and systems you already have.
- Microsoft Dynamics
- Reads price lists and customer terms. Saves the quote and turns it into a sales order when the brand accepts.
- Your suppliers
- Supplier RFQ replies are read into the costing, so the latest price and lead time are the ones used.
- Your estimator
- Checks and adjusts the costing before it goes out. Nothing outside your rules is sent without them.
- The brand
- Receives a clear quote with price breaks by quantity and a link to accept it.
Checked on every quote
The numbers that decide your margin.
- MOQ
- Minimum order quantity for each component, checked against the quantity quoted.
- RUN
- Run length and make-ready included, so short runs are priced as short runs.
- QTY
- Price breaks at each quantity the brand asks for, from the same costing.
- GST
- Prices shown ex GST with GST listed, in AUD or NZD.
Questions
What packaging teams ask us.
Does Otopack set our prices?
No. Your price lists and margin rules stay in Dynamics. Otopack applies them and your estimator approves anything outside them.
Can it quote from a PDF spec sheet?
Yes. Spec sheets and briefs arrive by email or the brand portal and are read into the costing sheet for your estimator to check.
What about custom jobs with no price list?
They go to your estimator with the supplier RFQs already sent, so the prices come back to one place.
Does the quote go into Dynamics?
Yes. The quote is saved against the customer and becomes a sales order when the brand accepts it.
Does it work the same way for every business?
No. We set it up around your process, your systems and your approval rules. What you see here is a typical setup.
Bring one real order. Watch it run.
Pick a quote, a proof round or a call-off from this week. We will walk it through Otopack on top of your own systems, so you see exactly where the hours go.