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otopack

Your Purchasing Officer

Every converter approved, compared and on file.

Your Purchasing Officer sends RFQs to approved converters and mills, lines up their prices and lead times, and keeps certificates and audits current, so a PO only goes to a supplier you can stand behind.

Book a demoHow it works

Before and after

The same supplier RFQ, run two ways.

With spreadsheets and email

  • RFQs go out one email at a time, each with a slightly different spec attached.
  • Replies come back in different formats, so comparing them means a new spreadsheet every time.
  • The approved supplier list is a spreadsheet nobody has opened since the last audit.
  • A food safety certificate expires and nobody notices until a brand asks for it.
  • A PO goes to a new converter before anyone checked they were approved.

With Otopack

  • One RFQ with one spec goes to every approved converter for that pack type.
  • Replies are lined up by unit price, MOQ, lead time and freight, side by side.
  • Each supplier has one record: what they are approved for, their certificates and their audit history.
  • Expiry dates are tracked and the supplier is asked for the new certificate before it lapses.
  • A PO to a supplier not approved for that pack type is stopped before it is raised.

How it works

From spec to approved supplier PO.

A typical setup. Each step is shaped around how your team works today.

  1. 01

    Send the RFQ

    The spec goes to every converter or mill approved for that pack type, with the reply date set.

  2. 02

    Compare the replies

    Prices, MOQ, lead times and freight are lined up in one table as each reply arrives.

  3. 03

    Check approval

    Otopack checks the supplier is approved for the pack type and their certificates are current.

  4. 04

    Raise the PO

    Your team picks the supplier and the PO is raised in Dynamics with the approved artwork attached.

Works with

Fits around the people and systems you already have.

Microsoft Dynamics
Vendors, purchase prices and purchase orders stay in Dynamics. Otopack raises the PO there.
Your converters and mills
Reply to RFQs and upload certificates from a link. They do not need a login.
Your purchasing team
Chooses the supplier and approves new ones. Otopack does the chasing and comparing.
Your QA team
Sees every supplier’s certificates and audit dates in one place, ready for a brand audit.

Kept current for every supplier

What a brand’s auditor will ask to see.

FOOD
Food safety certification, such as BRCGS Packaging Materials or FSSC 22000, for suppliers of food contact packaging.
PHARMA
ISO 15378 certification for suppliers of primary packaging for medicines.
AUDIT
Supplier audit dates and findings, kept with the supplier record.
ARL
Material specifications needed to apply the Australasian Recycling Label correctly.

Questions

What packaging teams ask us.

Can we add a new supplier?

Yes. The new supplier fills in your approval form from a link, and your team approves them before any PO can be raised.

Do suppliers need to learn a system?

No. They reply to RFQs and upload certificates from a link in their email.

What happens when a certificate expires?

The supplier is asked for the new one before the expiry date. If it lapses, your team is told before the next PO.

Does it replace purchasing in Dynamics?

No. Vendors and purchase orders stay in Dynamics. Otopack does the RFQs, the comparing and the checks.

Does it work the same way for every business?

No. We set it up around your process, your systems and your approval rules. What you see here is a typical setup.

Bring one real order. Watch it run.

Pick a quote, a proof round or a call-off from this week. We will walk it through Otopack on top of your own systems, so you see exactly where the hours go.

Book a demoMeet the whole team